Database design
| Property | Type | Purpose |
|---|---|---|
| Clause name | Title | Plain label, e.g. Limitation of liability |
| Clause type | Select | Liability, confidentiality, termination, etc. |
| Document type | Multi-select | Where it is normally used |
| Jurisdiction | Select | Where it has been checked |
| Status | Select | Draft, approved, retired |
| Owner | Person | Who maintains it |
| Last reviewed | Date | For review views |
| Used in | Relation | Link to matters |
A clause page layout
- 1
Clause text
The approved wording, in a callout or quote block.
- 2
When to use
Typical situations.
- 3
Watch out
Points that need checking, such as party roles or governing law.
- 4
Alternatives
Softer and stricter variants, linked as other clauses.
- 5
Source
Where the wording came from, only if you know it.
Do not copy wording from sources you have no right to reuse, and make sure client-specific text is removed before a clause enters the library.
Keeping it trustworthy
- Mark one version approved; archive the rest as retired.
- Create a view of clauses not reviewed in 12 months.
- Record changes in a short log line on the page.
- Have a second lawyer approve additions to the approved set.
A library is a drafting aid. The lawyer still checks each clause against the deal, the governing law and current rules.
Using it with LawyerOS
LawyerOS Pro with AI ($39) includes a Research database and a matters structure you can link clause pages to. The clause library itself is something you build with the steps above; LawyerOS does not ship a pre-written clause bank or legal wording.
Frequently asked questions
- Should each clause be a page?
- Yes. It gives you tags, links and a place for guidance notes.
- How do I stop old versions circulating?
- Use a status property and filter views to show only approved clauses.
- Can AI help maintain the library?
- It can suggest tags or summaries, but a lawyer should approve all wording.
- Does LawyerOS include clauses?
- No. It provides the structure, not legal text.
About the author
Raghav Handa trained as a lawyer, then spent years building legal technology, from enterprise legal products to custom systems for law firms.
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